Publish All vs Quick Publish

What's the difference between Publish and Quick Publish?

Jess Flake avatar
Written by Jess Flake
Updated this week

Quick Publish lets you make inspection reports accessible through the Client Portal without sending emails to clients or agents. This is ideal for managing multiple reports without triggering a "Report Ready" email for each one.

Publish All will send your "Report Ready" email to the client and agent, letting them know that their inspection report has been published.

Both publishing options are readily available on the Inspection Details page of your Spectora inspections! In this article, we'll show you how to use Quick Publish and Publish All for your reports.


Quick Publish

Quick Publish will make your report available through the Client Portal, but will NOT send any emails to clients or agents.Β 

πŸ’‘ Quick tip: Click on the video above to expand it in another window.

  1. Click the inspection to open the Inspection Details page

  2. Click the 3 dots to the right of the report name

  3. Click "Quick Publish" in the dropdown menu

  4. Click "Publish"

  5. A green paper airplane icon will show to the right of the report name once the report has been published

❇️ Pro-tip:

  • An advantage to Quick Publish:

    • Inspectors who have multiple reports, but don't want to send the Report Ready email when each report is published.
      ​

  • A disadvantage to Quick Publish:


Publish All

Publish All will recognize your email settings and send your Report Ready email to the proper recipients.

πŸ”΄ Note: This will still happen if you have all notifications disabled! πŸ”΄

Using Publish All, you can send one Report Ready email to a client even if you are publishing multiple reports.

πŸ’‘ Quick tip: Click on the video above to expand it in another window.

  1. Click the inspection to open the Inspection Details page

  2. Click "Publish All" in the Reports box

  3. To send a notification to the client or agent, leave the "Send Email" or "Send Text" options checked

  4. If you do not want a notification to be sent, uncheck the box for that email or text

  5. Click "Send All"

  6. A green paper airplane icon will show to the right of the report name once the report has been published

  7. The Reports box will also show the date and time the report(s) was published

  8. After publishing, the "Publish All" button will instead show as "Resend Email/Text"


If you have any questions or feedback, write into our chat bubble or email support@spectora.com!

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