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How to Set Up Your Availability
How to Set Up Your Availability

You can either choose your working hours or certain time slots you start inspections. Here's how!

Jess Flake avatar
Written by Jess Flake
Updated over a month ago

Setting up your availability in Spectora helps in a couple of ways:

  • Your online scheduler will only show your available times for clients and agents to book, so no one will request an inspection for your off hours or double-book you during another scheduled inspection.

  • When scheduling your own inspections internally, you will get a warning if it is outside your 'available' times (but this will not stop you from completing the booking, so be careful!)

In this article, we'll show you how to set up your availability in two different ways: Open Schedule or Time Slots. Once you've set up your availability, your changes will save automatically and reflect on your Online Scheduler


How to Set Up Availability with an Open Schedule

Open Schedule lets you say "I work from 8:00 AM to 5:00 PM" and allows for any scheduling within that block.  You can even have multiple time blocks to give yourself a break, for example, "8:00 AM to 12:00 PM" and "1:00 PM to 5:00 PM." In this section, we'll show you how to set up open schedule availability.

Pro-tip: Open Scheduling is more useful when your inspection lengths vary!

💡 Quick tip: Click on the video above to expand it in another window.

  1. Click "Settings"

  2. Click "Availability"

  3. Click the toggle so it is on the left towards "Open Schedule"

  4. Click on the inspector to open their availability tab

  5. Click "+Block" to add a time frame to that day of the week

  6. Set your time frame block

  7. To set an additional time frame, click "+Block"again

  8. Set your second time frame block


How to Set Up Availability with Time Slots

Time Slots are specific start times for inspections.  This lets you say "I can start an inspection at 8:00 AM, 11:30 AM, or 3:00 PM".  You can set different time slots for different days of the week too!

In this section, we'll show you how to set up your availability with time slots.

💡 Quick tip: Click on the video above to expand it in another window.

  1. Click "Settings"

  2. Click "Availability"

  3. Click the toggle so it is on the right towards "Time Slots"

  4. Click on the inspector to open their availability tab

  5. Click "+Slot"

  6. Set your first time slot

  7. Click "+Slot" again to add another time slot

  8. Set your second time slot

  9. Repeat the steps until you have all of your desired time slots entered
    ​​


Frequently Asked Questions

  • How do I not allow people to schedule on certain days?

    • If you do not want people to be able to book on certain days of the week, you can simply leave those days blank in the availability section!

    • In the example below, Inspector Jess F has no time blocks entered on her Open Schedule availability for Sundays and Tuesdays. She can be scheduled for inspections on Mondays during her time blocks, but cannot be scheduled for Sundays or Tuesdays.



If you have any questions or feedback, write into our chat bubble or email support@spectora.com!

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