Need to adjust your schedule for a specific day or make yourself available for a one-time inspection? Spectora’s date-specific availability feature allows you to create one-off availability, making it easy to accommodate unique requests or set your schedule for special dates. This guide will show you how to customize your availability on a specific date without affecting your regular schedule, so you can stay flexible and responsive to your clients' needs.
🔒 Spectora Advanced required — Date-specific availability is only available on Spectora Advanced. If you don't see this option in your settings, upgrade to Spectora Advanced to unlock it.
As part of Spectora Advanced, you can schedule one-off dates and times to work that are usually outside of your availability. Check out the steps below to learn how to set up date-specific availability for you and your inspectors. The steps will differ slightly depending on whether your schedule uses Open Schedule or Time Slots.
 💡 Quick tip: Click on the video above to expand it in another window. |
Click "Settings"
Click "Availability"
Click "Date-specific Availability" on the right
Click "Add Availability"
Select a date for the availability slot
Open Schedule only: Select a start time for the availability slot
Open Schedule only: Select an end time for the availability slot
Click "Save"
⏰ If using Time Slots: After selecting your date (step 5), you will see your existing time slots instead of start and end time fields. Select the individual time slots you want to make available for that date, then click Save. There is no end time field — each time slot represents a specific appointment window.
You can book multiple date-specific time slots as well!
How Date-Specific Availability Works
When you have your date-specific availability slots saved, the online scheduler will look for your regular availability and the new time slots, and have them show for clients to book. The online scheduler takes into account the beginning and end times of the date-specific time slot, as well as the length of the selected service type.
For example, Inspector Jess is normally available on Tuesdays at 11:00 AM and 3:00 PM.
She decides to also add a one-off availability slot for Tuesday, April 30th at 5:00 PM.
The online scheduler now shows her as available for appointments/inspections on Tuesday, April 30th at 11:00 AM, 3:00 PM, and 5:00 PM.
❇️ Keep in mind: Date-specific availability only overrides your regular availability time slots/open schedule if you do not normally work that day.
If you're normally scheduled to work that day, the date-specific availability will just add the extra time to your existing availability.
Frequently Asked Questions
Will date-specific/one-time availability slots show up on my dashboard calendar as well or just on the online scheduler?
Date-specific availability slots will only show up on the online scheduler, and not in your dashboard calendar at this time, unfortunately.
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
