Setting up your availability in Spectora helps in a couple of ways:
Your online scheduler will only show your available times for clients and agents to book, so no one will request an inspection for your off hours or double-book you during another scheduled inspection.
When scheduling your inspections internally, you will get a warning if it is outside your 'available' times (but this will not stop you from completing the booking, so be careful!)
In this article, we'll show you how to set up your availability in two ways: Open Schedule or Time Slots. Once you've set up your availability, your changes will save automatically and reflect on your Online Scheduler.
Click the image below to access the course on Spectora University for an in-depth look at scheduling:
You can also check out this walk-through video:
How to Set Up Availability with an Open Schedule
Open Schedule lets you say "I work from 8:00 AM to 5:00 PM" and allows for any scheduling within that block. You can even have multiple time blocks to give yourself a break, for example, "8:00 AM to 12:00 PM" and "1:00 PM to 5:00 PM". Below are the steps to set up open schedule availability.
Click "Settings"
Click "Availability"
Click the toggle so it is on the left towards "Open Schedule"
Click on the inspector to open their availability tab
Click "+Block" to add a time frame to that day of the week
Set your time frame block
To set an additional time frame, click "+Block"again
Set your second time frame block
✨ Pro-tip: Open Scheduling is more useful when your inspection lengths vary!
How to Set Up Availability with Time Slots
Time Slots are specific start times for inspections. This lets you say "I can start an inspection at 8:00 AM, 11:30 AM, or 3:00 PM". You can set different time slots for different days of the week too!
Click "Settings"
Click "Availability"
Click the toggle so it is on the right towards "Time Slots"
Click on the inspector to open their availability tab
Click "+Slot"
Set your first time slot
Click "+Slot" again to add another time slot
Set your second time slot
Repeat the steps until you have all of your desired time slots entered
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
