During a real estate transaction, there are a few critical dates to be aware of. As an inspector knowing these time constraints is necessary when scheduling and delivering reports.
Closing and end-of-period dates are essential tools in Spectora for managing your finances and reports, especially when it comes to accurately tracking income and expenses for accounting or tax purposes.
Understanding how to set and use these dates will help you keep your business records organized and ensure that your reports align with the correct accounting periods. Here’s how to use closing and end-of-period dates effectively in Spectora.
Enabling or Disabling Close and Period Dates
Enabling or Disabling Close and Period Dates
In this section, we'll show you how to enable and disable the Closing Date and End of Period date options in your Spectora account.
💡 Quick tip: Click on the video above to expand it in another window.
Click "Settings"
Under Business Tools, click "Client Portal"
Check the box "Show 'Closing Date' In Order Details" to enable
Check the box "Show 'End of Period Date' In Order Details" to enable
Click "Inspection Period" to open the dropdown menu
Click on your preferred period display name in the menu
To disable either date option, simply uncheck the associated box!
Viewing and Editing Close and Period Dates
Viewing and Editing Close and Period Dates
Now that you've enabled the closing and end-of-period dates, you can enter these dates via the Inspection Details page. The client and the agent can also enter the closing date via the client portal.
In the Client Portal
In the Client Portal
💡 Quick tip: Click on the video above to expand it in another window.
Click "Order Details" in the Client Portal
Click "Edit Date" to the right of Closing Date
Select the date from the calendar
You'll see the newly chosen closing date in the Order Details
To change the closing date, click "Edit Date" and select the new date
On the Inspection Details Page
On the Inspection Details Page
💡 Quick tip: Click on the video above to expand it in another window.
Click on the inspection from your dashboard to open the Inspection Details page
Click "Select Date" in the Closing Date box
Select the closing date on the dropdown calendar
Click "Save" in the Closing Date box
Click "Select Date" in the End of Period box
Select the end-of-period date in the dropdown calendar
Click "Save" in the End of Period box
Both the Closing Date and End of Period boxes will show who set the dates and when
Using Close and End of Period Dates in Actions
Using Close and End of Period Dates in Actions
Advanced users can also set actions using these dates as a trigger. For example, sending a "Congratulations on your closing!" text the day of or a re-inspection reminder email a year after.
❇️ Pro-tip: For a more in-depth overview of setting up actions, start here: ❇️
In the actions creation menu, you will see Inspection Closing Date and Inspection End of Period Date as an option during "Choose an Event".
These events are defined as 8:00 AM on the declared date. So with the example above, an action at "0 hours after Closing Date" would trigger at 8:00 AM on November 21st.
Once selected you can continue to the next steps and set up your action as desired.
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
