Due to the amount of storage large videos take up, Spectora has a limit set up for uploading videos directly to reports, but they can still be added through embedding! Spectora imposes specific upload limitations: videos can be up to 500 MB, and the mobile app has a 30-second duration limit. If you need to include a longer or larger video, embedding is the recommended approach.
Embedding just means to link a video, image, or other information from another website in a way which allows it to show as part of the post or report so you and your Clients can view the videos easily in the report. Simply pasting a YouTube video link into a Spectora report will only display a clickable URL, not the video itself. Embedding a video, on the other hand, allows the video to appear directly within the report, maintaining its format and offering a better user experience. This is achieved by using the embed code provided by YouTube, which ensures the video is properly displayed.
To do this, we recommend creating a free Youtube channel which you can upload your videos to! Once they are in YouTube you can use embedding code to add the video link to a report, email, agreement, or template. Alternatively, you can use other public hosting platforms like Google Drive or Dropbox to host your videos and obtain shareable links for embedding.
Compress the Video File
If your video file is slightly over the size limit, consider using an online video compressor like FreeConvert's video compressor to reduce its size before uploading.
Finding the code to embed
The first step is to upload the video to YouTube. After this, open the video, click the "Share" button below it, select "Embed," and copy the provided embed code. For Google Drive or Dropbox, upload the video, generate a shareable link, and copy it for embedding.
Adding the Video to Spectora
Once the code is copied, go to the place you want to embed on Spectora.com. Follow these steps:
On the report comments, click the video camera icon.
Choose the "Embedded Code" option.
Paste the copied embed code into the field and save. Alternatively, you can highlight the text where you want the video, click the link icon, and paste the video URL to embed it.
What does this look like?
The embedded video link will show like any other photo which is added directly to the report, agreement, or email! To make videos more prominent, consider placing them in the Overview Grid at the top of the section. Go to your inspection, click the report name, select the section, click the ✏️ icon, uncheck 'Hide the Overview grid/tab for this section,' and save the changes. Embedding videos offers several benefits:
Enhanced Presentation: Videos are displayed directly within the report, making it easier for clients to view them without leaving the report.
Professional Appearance: Embedded videos maintain their format and provide a polished look.
Improved Client Experience: Clients can play the video directly within the report, eliminating the need to click external links.
Common Issues and Troubleshooting
Video Not Displaying: Ensure you are using the embed code (iframe) and not the direct URL.
Incorrect Placement: Double-check that the embed code is pasted into the correct section of the report.
Formatting Issues: Verify that the embed code was copied correctly from YouTube.
If you have any questions on this, or any other part of Spectora, write into our chat bubble or email support@spectora.com!
