Scheduling for a busy, multi-inspector company can mean hunting through the calendar for an open time. The Show Availability toggle on your internal calendar highlights each inspector's available slots, so you can see at a glance who is open and when.
[WALKTHROUGH VIDEO PLACEHOLDER: Short walkthrough (about 1-2 minutes) showing the Show Availability toggle, switching between day, week, and cal week, using First Available, refining the time in the bottom drawer, and creating an inspection order.]
Who can use it
Show Availability is available to everyone. You only need permission to view the calendar. Date-specific availability itself is still a Spectora Advanced feature, so one-off availability slots only appear if your company has Advanced.
What the availability view shows
When Show Availability is turned on, the calendar displays the scheduler's available slots for each inspector, meaning the times when an inspection can be booked. The view is available in these calendar views:
Day
Week
Cal week
The view also appears on support staff calendar entries. Support staff do not have defined availability, so no availability slots are shown for them.
[SCREENSHOT PLACEHOLDER: Week view with Show Availability turned on, showing available slots for several inspectors side by side.]
How to use the availability view
Open your calendar.
Turn on the Show Availability toggle.
Choose the day, week, or cal week view.
Find an open slot for the inspector you want to schedule, or use First Available (see below).
Select an availability slot. A small drawer opens at the bottom of the screen.
In the drawer, refine the time if needed, then choose to create an event or create an inspection order.
[SCREENSHOT PLACEHOLDER: Close-up of the Show Availability toggle on the calendar, in the on position.]
Use First Available to find the next open slot
First Available saves you from scrolling through the calendar. When you click it, the calendar automatically moves forward to the first available time slot for the inspector you are viewing and pre-selects that slot, so you can book right away.
[SCREENSHOT PLACEHOLDER: First Available control, followed by the calendar after clicking it with the first open slot pre-selected.]
Refine the time and book from the drawer
After you select an availability slot, a small drawer opens at the bottom of the screen. From the drawer you can refine the time and choose to create an event or create an inspection order.
[SCREENSHOT PLACEHOLDER: Bottom drawer open after selecting a slot, showing the time options and the create event and create inspection order options.]
What works the same as before
Clicking anywhere in the white space on the calendar still opens the create event modal, even if you have not clicked an availability slot.
Hovering over inspections and events still shows more details.
Frequently Asked Questions
Why don't I see availability for my support staff?
Support staff do not have defined availability, so the availability view does not show slots for them but clicking the whitespace still allows for booking a calendar event.
Will date-specific availability show in this view?
Yes. Date-specific availability no longer affects only the online scheduler; it now also shows on the internal calendar. Setting it up requires Spectora Advanced. See our Date-Specific Availability article for setup steps.
Do I need to turn on Show Availability every time?
[TO CONFIRM WITH PRODUCT: whether the toggle stays on between sessions.]
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!