Spectora's Desktop Report Writer makes it easy to edit comments on your inspection reports. Whether you need to correct a typo, update information, or modify a description, the desktop report writer allows you to make quick adjustments. In this guide, we’ll walk you through the simple steps to locate and edit a comment in your report, helping you maintain a professional and polished final product for your clients.
Editing an Informational Comment on the Web
In this section, we'll show you how to edit an information comment in the web editor. Check out this video walk-through below:
Click on the inspection to open the Inspection Details page
Click on the report name or edit in the Reports box to open the web editor
Click on a section in the left column to open it
Click on an item in the middle column to open it
Click on the comment to expand it
To edit the comment name, click the pencil icon to the right of the name
Add or edit verbiage for the comment in the text box
Click "Location" to add a location tag to the comment
Add a photo or video to the comment by clicking +Photo, +Video, or +360
Expanding comments can seem a little tricky, but you can click the camera icon or the white space to expand comments:
Editing a Limitation on the Web Editor
In this section, we'll show you how to edit a limitation comment in the web editor. Check out the video walk-through below:
Click on the inspection to open the Inspection Details page
Click on the report name or edit in the Reports box to open the web editor
Click on a section in the left column to open it
Click on an item in the middle column to open it
Click on the limitation to expand it
To edit the limitation name, click the pencil icon to the right of the name
Add or edit verbiage for the limitation in the text box
Click "Location" to add a location tag to the limitation
Add a photo or video to the limitation by clicking +Photo, +Video, or +360
Editing a Defect in the Web Editor
In this section, we'll show you how to edit a defect or observation comment in the web editor. Check out the video walk-through below:
Click on the inspection to open the Inspection Details page
Click on the report name or edit in the Reports box to open the web editor
Click on a section in the left column to open it
Click on an item in the middle column to open it
Click on the defect to expand it
To edit the defect name, click the pencil icon to the right of the name
Click the preferred defect category to change it
Add or edit verbiage for the defect in the text box
Click "Location" to add a location tag to the defect
To recommend a qualified professional, click the "Recommendation" dropdown
Add a cost estimate if you have it enabled. Check out this article for more info
Add a photo or video to the limitation by clicking +Photo, +Video, or +360
❇️ Pro-tip: ❇️
Editing Text in Comments on the Web Editor
You may need to edit text size, insert a link, create a bulleted list or even change the text color. In this section, we'll go over the different text box edit options you have in the V10 web editor. Check out the video walk-through below:
Inline style you can click to change the text size from the drop-down menu
B you can click to make the text bold
i you can click to make the text italic
U you can click to underline the text
A with the droplet icon you can use to change the text color
The ordered list you can use to generate a numbered list
The unordered list you can use to generate a bulleted list
Using the link icon you can insert a hyperlink
The photo and video icons can be used to insert a photo and a video within the text
The table icon you can use to create a table
The < > icon you can click to enter and exit code view
The A with a slash through it you can use to remove formatting - this will not remove the numbered or bulleted lists.
✨ Keep in mind you'll want to highlight the specific text you want to make changes to, or select the different text format options before inputting the text.
Additional Tips:
Saving Comments to Templates: If you frequently use the same comments, consider saving them to the template to save time in future reports.
Comment Options: You can also adjust formatting or link photos directly within the comment editor to provide additional clarity.
Location Tags: You can add tags to your comments that indicate where in the home the information was found.
Editing a comment in the Desktop Report Writer is quick and simple, allowing you to fine-tune your reports with ease. If you need to make further edits or adjustments, just repeat the steps above.
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
