Clearing formatting in Spectora is easy and helps keep your reports, agreements, and emails clean and professional. Follow these steps to ensure your text looks great every time.
What Clearing Formatting Does
What Clearing Formatting Does
Clearing formatting removes all the styles and formatting from a selected portion of text, reverting it to plain text. Here’s what happens when you clear formatting:
Removes Text Styles:
Bold, Italics, Underline: Any bold, italic, or underline styles are removed.
Strikethrough: Any text with a strikethrough will have this effect removed.
Resets Text Appearance:
Font Type: The text reverts to the default font type.
Font Size: Any custom font sizes are reset to the default size.
Font Color: Colored text returns to the default color (usually black).
Clears Background Color:
Any background colors or highlights applied to the text are removed.
Removes Links and Anchors:
Any hyperlinks or anchors embedded in the text are removed.
Resets Alignment and Indentation:
Text alignment (left, right, center) is reset to the default alignment.
Any indentation or spacing settings are reset.
Strips Other Formatting:
Superscript/Subscript: Any superscript or subscript formatting is removed.
Lists: Bulleted or numbered lists are converted to plain text.
Tables and Images: Any embedded tables or images are removed.
When to Clear Formatting
When to Clear Formatting
There are a few instances where it may be beneficial to clear text formatting:
Pasting Text from Other Sources: When you paste text from word processors or websites that bring unwanted styles.
Fixing Inconsistent Formatting: When your document has mixed styles that need to be unified.
Preparing for New Formatting: When you want to apply a new, consistent style to your text.
❇️ Pro-tip: If you're copying and pasting something into Spectora, you'll want to clear the formatting so the text is in a font our software recognizes.
Clearing Formatting in an Agreement
Clearing Formatting in an Agreement
In this section, you'll see how to clear the formatting in your agreement.
💡 Quick tip: Click on the video above to expand it in another window.
Click "Settings"
Click "Agreements"
Click on the agreement you want to edit
Highlight the text you want to clear by clicking and dragging your mouse over it
Once you've highlighted the text, click the eraser icon to clear the formatting
Click "Save Agreement" when finished
Clearing Formatting in a Template
Clearing Formatting in a Template
In this section, you'll see how to clear the formatting in your template.
💡 Quick tip: Click on the video above to expand it in another window.
Click "Templates"
Click "My Templates"
Select your template from the dropdown menu
Click on a section in the left column to open it
Click on an item in the middle column to open it
Click on a comment to expand it
Highlight the text you want to clear by clicking and dragging your mouse over it
Once you've highlighted the text, click the eraser icon to clear the formatting
❇️ Pro-tip: You can also clear the formatting on your header text that appears at the top of your reports! Click here to see how to add/edit your header text on your template.
Clearing Formatting in a Report
Clearing Formatting in a Report
In this section, you'll see how to clear the formatting in your existing report.
💡 Quick tip: Click on the video above to expand it in another window.
Click on the inspection to open the Inspection Details page
Click on the report name in the 'Reports' box to open the web editor
Click on a section in the left column to open it
Click on an item in the middle column to open it
Click on a comment to expand it
Highlight the text you want to clear by clicking and dragging your mouse over it
Once you've highlighted the text, click the crossed-out 'A' icon to clear the formatting
❇️ Pro-tip: You can also clear the formatting of your header text that appears at the top of your reports! Click here to see how to add/edit your header text on an existing report.
Clearing Formatting in Automation Emails
Clearing Formatting in Automation Emails
In this section, you'll see how to clear the formatting in your automated emails.
💡 Quick tip: Click on the video above to expand it in another window.
Click "Automation"
Click on an automation group to expand it
Click "Edit Template" to the right of the email you want to edit
Highlight the text you want to clear by clicking and dragging your mouse over it
Once you've highlighted the text, click the eraser icon to clear the formatting
Click "Save Agreement" when finished
Clearing Formatting in Action Emails
Clearing Formatting in Action Emails
In this section, you'll see how to clear the formatting in your Actions emails.
💡 Quick tip: Click on the video above to expand it in another window.
Click "Actions"
Click on an actions group to expand it
Click on the subject box to the right of the email you want to edit
Highlight the text you want to clear by clicking and dragging your mouse over it
Once you've highlighted the text, click the eraser icon to clear the formatting
Click "Save Agreement" when finished
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
