Need a hard copy of a work order? It’s easy to get one by printing the job details! This ensures you have a physical record of the work order for your files or for sharing with team members. Having a printed copy can be particularly useful for on-site reference or for clients who prefer hardcopy documents.
In this article, we'll show you how to print a work order from an inspection, plus we'll cover what is included and not included in the work order.
Printing the Work Order
In this section, you'll see how to print the work order from the Inspection Details page.
 💡 Quick tip: Click on the video above to expand it in another window. |
Click on the inspection to open the Inspection Details page
Click "More" in the top right corner
Click "Print Order" in the dropdown menu
The work order will open in a new tab on your browser with the print window open
Click "Print"
What's Included in the Work Order
The majority of the inspection information is shown in the work order. This allows you to easily see the key pieces of the inspection such as the property info, the client's info, and the total fee. In this section, we'll go over each part of the work order to show what is included.
Inspection Information
The inspection information will show in the top left corner.
This includes the address of the inspection, the date & time, and icons indicating whether or not the inspection has been paid for and agreements have been signed.
Order ID and Total Fee
The Order ID for the inspection will show in the top right corner.
Below it, the total cost of the inspection will appear.
Property Information
The property information will show what report(s) is associated with the inspection, the year the property was built, the lot size, the square footage, and how many bedrooms/bathrooms are in the building.
Client Information
The client's name, email address, and phone number will show.
Client's Agent Information
The client's agent's name, email address, and phone number will show.
Listing Agent Information
The listing agent's name, email address, and phone number will show.
Fee Breakdown
The fee breakdown will list all services & add-ons booked for the inspection along with their associated fees.
The total cost of the inspection will also be shown below the listed services & fees.
Map
The map will show a pin where the property is located.
Image
The cover photo for the inspection/report will show in the image box.
Notes
The notes box will pull in any information listed in the "Inspector Notes" box on the Inspection Details page.
What's Not Included in the Work Order
While most of the key information for the inspection is listed in the work order, there are a few things that are not included. In this section, you'll see what information is not included in the work order.
Internal Box
The "Internal" box holds important information such as custom scheduling fields. These fields may be set up to capture lock box codes, alarm codes, or other information.
Closing Date
While the closing date does show on the Inspection Details page and the client portal, it does not show on the work order.
Inspection Events (Advanced Users)
Inspection Events that are tied to the inspection, like Radon Pick-Ups or Drop-offs will not show on the work order.
Associated Tasks (Advanced Users)
Tasks set up by company admins for things like follow-ups, refunds, or other inspection-related duties do not show on the work order.
Office Notes (Advanced Users)
Office notes are used by office staff to record information about the inspection or property, typically shared by the agents. These notes are separate from the Inspector Notes and do not show on the work order.
Frequently Asked Questions
Can I customize the work order so it includes the information I want?
Unfortunately, the work order cannot be customized.
Why isn't the "Internal" box included in the work order?
The "Internal" box is primarily meant for internal use for inspectors and support/office staff. Because that information is not visible to the client/agent in the portal, it is not included in the work order.
❇️ Pro-tip: While the work order cannot be customized at this time, we do have a few feature requests open for changes to the work order.
You can add your vote and share any feedback on features you'd like to see.
Our Product team is continuously adding features based on inspector requests. Your feedback helps us choose what projects to take on next.
If you have any questions or feedback, write into our chat bubble or email support@spectora.com!
